CLINIC SOFTWARE
A clinic without an appointment book or patients who forget to come
We build the system for your clinic: the calendar, requests from your website, patient reminders and each patient's record, in one place. Try the demo with sample data.
- Website requests go straight into the calendar
- A WhatsApp reminder the day before
- Patient records and session plans
- 09:00Arta K.Physiotherapy · back
- 10:00Besnik H.Shockwave · heel
- 11:30Drita M.First check-up
- 13:00Ilir S.Post-op rehab
Tap an appointment's status or confirm a request
SOUND FAMILIAR?
Where time goes in a clinic
- 01
A phone that never stops
Appointments are booked by phone during treatments, and every call interrupts the work.
- 02
The appointment book
Who's coming today, who moved their time, where there's a free slot: all in one notebook.
- 03
Patients who don't show
The appointment is forgotten, the slot stays empty, and someone who was waiting couldn't take it.
- 04
Paper records
History, notes and remaining sessions are in folders that need finding.
- 05
Payments per session
Who paid for the package, who owes, how many sessions are left: from memory or in Excel.
- 06
Messages everywhere
Requests come in on Facebook, Viber and Instagram, and some get lost.
WHAT WE CAN BUILD
The parts a clinic usually needs
We start with the calendar and reminders, which save the most time, and add the rest when you need it.
Appointment calendar
For each doctor or therapist, with every appointment's status: booked, in treatment, done.
Requests from your website
Patients request a time on your site and you confirm with one click, like on ylberrexha.com.
Patient reminders
A WhatsApp message before the appointment, so slots don't stay empty.
Patient records
Notes, treatment history and the session plan in one place.
Sessions and packages
How many sessions are done, how many are left, who has paid and who hasn't.
Staff and schedules
Doctors' and therapists' schedules, leave and shifts.
Reports
Appointments, the most requested treatments and income each month.
Restricted access
Everyone has a PIN and a role; patient data is seen only by the staff who need it.
Alongside the fiscal till
The system works alongside your fiscal till; fiscal receipts come from the till.
CALCULATOR
How much time does paperwork eat each month?
Pick your type of business, adjust the numbers to match your day, and see how many hours go into notebooks, wages and invoices.
My business
TOTAL41 hours a monthHow it's worked out
- 26 working days a month, 8 hours a day
- 30 minutes a month for each person's wage
- 10 minutes per invoice
- 2 minutes per question or call
This is the time paperwork takes today, not a promise of savings. A system cuts a lot of it, but exactly how much depends on your business.
BILL #0001 · PAPERWORK
- Orders in the notebook26 h
- Wages by hand1.5 h
- Invoices one by one0.8 h
- Questions and calls13 h
≈ 5.2 working days a month
≈ €248 a month · €2,976 a year
Send it on WhatsAppROUGH ESTIMATE · NOT A QUOTE
HOW WE WORK
From a conversation to the calendar at your clinic
- 01
A visit
We see how appointments are booked today and where the most time goes.
- 02
Calendar and reminders
We start with appointments and reminders, the part that helps from week one.
- 03
Linked to your website
Requests from your website go straight into the calendar. No website yet? We build it.
- 04
Records and payments
We add patient records, sessions and reports, step by step.
QUESTIONS
What people ask us most
Have you worked with clinics before?
Yes: we built the website for Ordinanca Fizioterapia in Gjilan (ylberrexha.com), with its appointment request form. The internal system (calendar, records, reminders) is built for your clinic; the demo shows how it could look.
How do you protect patient data?
Everyone signs in with a PIN and sees only what their role needs; every sign-in and change is logged. We go through how the data is stored and set it up to suit your clinic.
How are reminders sent?
On WhatsApp, usually the day before the appointment. We can add SMS if you need it.
Do I need to install anything?
No. It opens in the browser, on the reception computer, a tablet or a phone.
How much does it cost?
It depends on the parts you need. After we talk, we give you a clear quote, before we start.
Does it replace the fiscal till?
No. It works alongside the fiscal till; fiscal receipts come from the till.
CONTACT
Ready to close the appointment book?
Tell us how appointments are booked at your clinic today. We'll tell you honestly what would help and where we'd start.